COMMON INTEREST COMMUNITY STANDARDS COUNCIL Template GOV-T001 — Board Meeting Agenda (Standard Template) Type: Governance Template | Category: Meeting Operations ================================================================ [ASSOCIATION NAME] Board of Directors Regular Meeting Date: [Day, Month Date, Year] Time: [Time] [Timezone] Location: [Physical address or video conference link] This is a meeting of the Board of Directors. All members of the association are welcome to attend and observe. ================================================================ AGENDA ================================================================ ---------------------------------------------------------------- CALL TO ORDER ---------------------------------------------------------------- Board Chair calls the meeting to order at _______ [time]. ---------------------------------------------------------------- CONFIRMATION OF QUORUM ---------------------------------------------------------------- Directors present: [List names] Directors absent: [List names] Quorum: [ ] Confirmed [ ] Not Confirmed If quorum is not present, the meeting must be adjourned. ---------------------------------------------------------------- MEMBER COMMENT PERIOD ---------------------------------------------------------------- Members may address the board for up to three (3) minutes each. Total comment period: _______ minutes. Comments are welcome on any item not otherwise on the agenda. The board may not take action on items raised in the comment period unless they are on the noticed agenda. ---------------------------------------------------------------- APPROVAL OF PRIOR MEETING MINUTES ---------------------------------------------------------------- Action Required: Motion to approve the minutes of the [date] board meeting. [ ] Motion by: ________________________________ [ ] Second by: ________________________________ [ ] Vote: For ___ Against ___ Abstain ___ [ ] Motion: APPROVED / FAILED / TABLED ---------------------------------------------------------------- MANAGER REPORT ---------------------------------------------------------------- Manager presents operational summary including: - Property maintenance update - Vendor and project status - Delinquency report (aged AR % and collection actions) - Rule enforcement and compliance update - Pending items requiring board attention Questions from the board: ___________________________________ ---------------------------------------------------------------- TREASURER REPORT ---------------------------------------------------------------- Treasurer presents monthly financial package including: - Balance sheet summary (operating cash, reserve cash, key liabilities) - Income statement: year-to-date vs. budget (highlight significant variances) - Aged receivables: ______% of annual budget (trend: Rising / Flat / Declining) - Reserve fund balance: ______% of fully-funded balance (CICSC minimum: 70%) - Bank reconciliation status: [ ] Completed [ ] Independently reviewed Questions from the board: ___________________________________ ---------------------------------------------------------------- COMMITTEE REPORTS ---------------------------------------------------------------- Architectural Review Report summary: ________________________________ Action needed: [ ] Yes [ ] No Finance / Budget Report summary: ________________________________ Action needed: [ ] Yes [ ] No Other: _______________________ Report summary: ________________________________ Action needed: [ ] Yes [ ] No ---------------------------------------------------------------- OLD BUSINESS ---------------------------------------------------------------- Items tabled or carried from prior meeting. Item [#]: [Description] Background / status update: ________________________________ Action Required: ________________________________ [ ] Motion by: ________________________________ [ ] Second by: ________________________________ [ ] Vote: For ___ Against ___ Abstain ___ [ ] Motion: APPROVED / FAILED / TABLED ---------------------------------------------------------------- NEW BUSINESS ---------------------------------------------------------------- Action items for this meeting. Each item requires a separate motion, second, discussion, and vote. Item [#]: [Description] Background: ________________________________ Options considered: ________________________________ Manager recommendation: ________________________________ Action Required: Motion to [specific action]. [ ] Motion by: ________________________________ [ ] Second by: ________________________________ [ ] Vote: For ___ Against ___ Abstain ___ [ ] Motion: APPROVED / FAILED / TABLED [Duplicate this block for each new business item] ---------------------------------------------------------------- EXECUTIVE SESSION (if needed) ---------------------------------------------------------------- Authorized basis: [ ] Pending litigation [ ] Attorney-client communication [ ] Contract negotiation [ ] Member enforcement [ ] Personnel matter Motion to convene in executive session pursuant to [Tex. Prop. Code Section ___] to discuss [general subject]. [ ] Motion by: ________________________________ [ ] Second by: ________________________________ [ ] Vote: For ___ Against ___ Abstain ___ [ ] Time entered executive session: _______ [ ] Time returned to open session: _______ Any vote arising from executive session discussion is taken in open session below. Open-Session Vote Following Executive Session (if required) Action Required: ________________________________ [ ] Motion by: ________________________________ [ ] Second by: ________________________________ [ ] Vote: For ___ Against ___ Abstain ___ [ ] Motion: APPROVED / FAILED ---------------------------------------------------------------- NEXT MEETING ---------------------------------------------------------------- Date: ________________________________ Time: ________________________________ Location: ________________________________ ---------------------------------------------------------------- ADJOURNMENT ---------------------------------------------------------------- [ ] Motion by: ________________________________ [ ] Second by: ________________________________ [ ] Vote: APPROVED [ ] Meeting adjourned at: _______ ---------------------------------------------------------------- MINUTES CERTIFICATION ---------------------------------------------------------------- Minutes prepared by: ________________________________ Minutes reviewed by: ________________________________ Approved at meeting of: ________________________________ ================================================================ This template is provided for educational purposes. Associations should adapt it to their specific governing documents and applicable state statute. CICSC does not provide legal advice. © 2026 Common Interest Community Standards Council. All rights reserved. cic-sc.org